Program Coordinator

• Location: Portland, Oregon
• Type: Contract
• Job #7663

Overview:

ACS Professional Staffing is looking for an employee to work hybrid with our client. The Program Coordinator position will provide essential support in ensuring programs run smoothly. They handle both day-to-day tasks (coordination, data tracking, etc.) and assist with special projects. They work with managers to implement programs, track progress, and make sure everything stays on budget. This full-time position is located in Portland, OR.

Responsibilities:

• Project Consulting and Planning:
  • Working with the project leadership team to ensure strategic alignment, cost effectiveness and mitigation of negative operational and customer service impacts of business initiatives and projects; works with project sponsor to develop objectives and scope; assists in or develops business case/justification.
  • Coordinating the day-to-day activities of multiple projects, including preparing and maintaining project plans, project schedules, tracking key metrics, managing budgets and expenditures, and setting up of project records systems. This includes customer direct communication both oral and written.
  • Providing administrative support, as needed.
• Team Coordination:
  • Provides pro-active project support by scheduling meetings, developing agendas, distributing meeting materials, capturing minutes, tracking assignments, and requesting updates for assigned projects and steering committees.
• Project Controls:
  • Maintains, monitors, and updates the project plan; tracks and updates budget; alerts Program Managers to significant variances and potential scope increases; maintains and tracks all project-related action items and issues including customer inquiries and responses.
• Stakeholder Engagement:
  • Organizing and facilitating internal and external stakeholder meetings where appropriate and distributing minutes to all attendees. Documenting and following up on important actions and decisions from meetings. Assisting with the development of any necessary communication or presentation materials.
• Process Improvement:
  • Assists program teams in facilitating business process improvement (BPI) activities; assists managers and subject matter experts to identify, improve and revise processes, practices, and policies; assists managers in measuring pre- and post-improvement performance to monitor success of improvement initiatives. May also analyze best practices, diagraming and capturing process flows, performing gap analyses, and identifying improvement opportunities; research and document user requirements for business systems; facilitates BPI sessions on behalf of program managers, as requested.
• Project Reporting and Documentation:
  • Prepares program/project level communications such as progress reports, proposals, and presentations. Establishes and maintains repository for project documents; ensures all project documents are catalogued and archived in a secure and efficient manner; files all "lessons learned" along with project artifacts. Part of this project reporting and documentation
• Internal Collaboration:
  • Partners with product specialists and program managers to improve overall organizational competencies in project management; collaborates with team and peer group to continually improve.

Requirements:

• Associates, bachelors, or equivalent years of direct experience
• 2-5 years of related work experience required
• Excellent communication and organization abilities
• Strong attention to detail
• Customer service skills and experience
• Strong research and report-generating skills
• Experience working within and coordinating multidisciplinary teams
• Working knowledge of project and/or program management
• Utilities experience preferred

Work sponsorship is not available at this time. Third-party candidates will not be considered for this position.

Because we are a federal government contractor, we have special restrictions placed on us for hiring foreign nationals into certain key positions within the company. This particular position requires U.S. citizenship.

ACS Professional Staffing will provide equal employment opportunities to all applicants without regard to the applicant's race, color, religion, sex, gender, genetic information, national origin, age, veteran status, disability status, or any other status protected by federal or state law. The company will provide reasonable accommodations to allow an applicant to participate in the hiring process if so requested.

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If you have any questions about our Reasonable Accommodation Policy, please feel free to email