Program Coordinator (BLANK AST 3)

#CA-SS

This split position provides coordination for a portion of the Department's Education programs. The position reports to the Pediatrics Health Professions Education Supv 1 as well as the Fellowship Program Directors for Pediatric Allergy and Immunology, Neonatology and Pediatric Critical Care Medicine. The position has vast knowledge of educational information systems, competency and Milestone evaluation systems, and accreditation and regulatory standards. This position is an advisor to Program Directors, Subspecialty Directors, Student Instructors and Faculty in the Department of Pediatrics in regards to Pediatric fellowships.

Apply By Date

05/05/2024

Minimum Qualifications

• Experience working in an executive-level office environment and/or providing administrative support.
• Experience designing complex documents and presentation materials, such as: tables, slides, charts, columnar formatting, graphics, macros, labels and merge documents.
• Excellent interpersonal, written, and oral communication skills to effectively and professionally communicate with a wide variety of groups/individuals.
• Investigative skills to elicit information needed to clarify inquiries and requests.
• Professional skills to handle sensitive or difficult situations diplomatically and to work effectively and sensitively with constituents from diverse cultural backgrounds and perspectives.
• Strong organizational and time management skills to establish goals, ability to prioritize and coordinate multiple work assignments and deadlines efficiently despite frequent interruptions.
• Planning skills to analyze program needs, goals and objectives to make accurate short- and long-term projections to establish program needs and resource requirements; and to secure potential sources of funds and revenues to meet those requirements.
• Writing skills to initiate, compose, word process, format, proofread and edit various professional business documents, such as grants and general correspondence.
• Computer knowledge and skills to apply various programs (word processing, Excel spreadsheets, databases) and software to accomplish assignments, and the ability to learn new software, as necessary.
• Ability to analyze situations, define problems and/or objectives, identify relevant factors, formulate logical conclusions and suggest alternative solutions.
• Skills to work independently and cooperatively as a team.
• Ability to interpret policies and procedures.

Preferred Qualifications

• Experience in scheduling and coordinating large-scale conferences/meetings and special events.
• Experience with program coordination in higher education and or a large medical center environment.
• Experience interpreting policies and procedures.
• Experience coordinating residency or fellowship programs and/or Continuing Medical Education courses.
• Experience with program coordination in higher education and or a large medical center environment.
• Experience interpreting policies and procedures.
• Experience coordinating residency or fellowship programs and/or Continuing Medical Education courses.
• Working knowledge of AggieTravel, University financial policies and forms preparation.
• Demonstrated skill to effectively and efficiently manage multiple, complex electronic calendars.
• Knowledge of UCD/UCDH policies and procedures including but not limited to UCDH Medical Staff policies and procedures. ACGME policies and procedures and JCAHO requirements.
• Expertise in ACGME requirements, LCME, and University administrative personnel policies and procedures, relevant collective bargaining agreements, affiliation agreements, affirmative action and health/safety guidelines.
• Skill to transform broad concepts into innovative ideas and strategic plans to achieve goals and objectives.
• Skill to plan budgets, monitor expenditures, maintain accountability, and establish audit trails.
• Strong technical skills to operate a computer with the following programs: Microsoft Suite (Word, PowerPoint, Access, Excel) Email, Electronic Residency Application System (ERAS) and MedHub.

Department Description

The vision of the Department of Pediatrics is the healthiest future for all children and families with a mission dedicated to creating a healthy future for all children through outstanding patient care, transformative research, innovative medical education and community-based advocacy.

Position Information

• Salary or Pay Range: $27.34 - $39.18
• Salary Frequency: Hourly
• Salary Grade: 108
• Payroll Title: BLANK AST 3
• Number of Positions: 1
• Appointment Type: Career
• Percentage of Time: 100%
• Shift Hours: M-F 7:30am-4pm OR 8am-4:30pm.
• Location: Ticon II
• Union Representation: Yes
• Benefits Eligible: Yes
• Hybrid/Remote/On-Site: Hybrid schedule is available after training and/or probation

Benefits

Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis Health offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility rules by visiting our handy and our

• If you are represented by a union, benefits are negotiated between the University of California (UC) and your union and finalized in a contract. Read your bargaining unit's employment contract, stay abreast of current negotiations and learn about collective bargaining at UC:
• High quality and low-cost medical plans to choose from to fit your family's needs
• UC pays for Dental and Vision insurance premiums for you and your family
• Extensive leave benefits including Pregnancy and Parental Leave, Family & Medical Leave
• Paid Holidays annually as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement.
• Paid Time Off/Vacation/Sick Time as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement.
• Paid time off for professional development as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement.
• Continuing Education (CE) allowance and Education Reimbursement Program as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement.
• Access to free professional development courses and learning opportunities for personal and professional growth
• WorkLife and Wellness programs and resources
• On-site Employee Assistance Program including access to free mental health services
• Supplemental insurance offered including additional life, short/long term disability, pet insurance and legal coverage
• Public Service Loan Forgiveness (PSFL) Qualified Employer & Student Loan Repayment Assistance Program for qualified roles
• Retirement benefit options for eligible roles including Pension and other Retirement Saving Plans. More information on our retirement benefits can be found
• UC Davis cares about building a community, which is why we provide resources to enhance as well as (ERGs) to support our staff

Physical Demands and Work Environment

• Work occasional overtime, including evenings and weekends, to meet the required deadlines.

Special Requirements

• This position is a critical position and subject to a background check and drug screen. Employment is contingent upon successful completion of background investigation including criminal history, identity checks and drug screen.
• As a condition of employment, you will be required to comply with the University of California , as may be amended or revised from time to time. Federal, state, or local public health directives may impose additional requirements.

Diversity, Equity, Inclusion and Belonging

At UC Davis, we're solving life's most urgent challenges to bring a fuller, healthier, and more resilient world within reach. We grow from every challenge we take on and we don't just maintain - we improve. We recognize that creating an inclusive and intellectually vibrant organization means understanding and valuing both our individual differences and our common ground. The most comprehensive solutions come from the most diverse minds, and you belong here. As you consider joining UC Davis, please explore our , our and for research and education, and our latest efforts to . The University of California, Davis is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

For the University of California's Affirmative Action Policy please visit: .

For the University of California's Anti-Discrimination Policy, please visit: .

Because we want you to be seen, our recruiting process at UC Davis fosters authenticity, diversity, and inclusion. Studies have shown that some people may not apply to jobs unless they meet every single qualification. Each unique role at UC Davis has a set of requirements and you could be perfect for this role, or you could be perfect for the next role! Don't meet all the requirements? We still encourage you to apply! #YouBelongHere