Accounts Payable Analyst

Novolex is a leader in packaging innovation, choice and sustainability. We manufacture products in paper, plastic and sustainable materials for the food, retail, health and industrial markets.

This is a hybrid position with 3 days in the office and 2 days remote. Training will be in office for the first 3 months.

The Novolex sustainability vision is built upon three pillars: our products, our operations and our people. Each is critically important to our growth and future as a business. These pillars form the foundation of our company-wide commitment to sustainability, helping us achieve our ambitious goals through our wide-ranging initiatives.

The Accounts Payable Analyst is responsible for timely reviewing and processing of payables within a customer service oriented team environment. A key function of their role will be to research and properly address all issues that arise within the automated payables environment, including contacting vendors, communicating with key department managers within the company, troubleshooting system setup issues, etc. The Accounts Payable Analyst will use tools and databases to query, analyze, report, and deliver timely and actionable information to aid the department in driving service and efficiency. The Analyst will perform a variety of duties with multiple priorities requiring the ability to complete each process accurately and to achieve deadlines. This position works within an accounting team and is able to step in where needed for the greatest overall team success.

Essential Functions & Key Responsibilities:

• Work effectively utilizing multiple systems including ADP A/P system, ERP systems, etc. Must work effectively in a paperless environment.
• Work with daily interface feeds to balance, review, and resolve issues before posting transactions
• Investigates and resolves problems associated with processing of invoices and purchase orders working with purchasing and receiving departments as needed. Configures workflow as needed for automated approval/coding going forward.
• Receives, researches and resolves a variety of routing internal and external inquiries concerning account status, including communicating resolution to stakeholders.
• Complete check/payment cycles to pay vendors in accordance with company policy and vendor payment terms. Handle special check requests as needed.
• Create and maintain spreadsheets for complex bills.
• Reconcile vendor statements.
• Maintain vendor relations through timely phone calls and research as needed.
• Assist with the preparation and issuance of 1099's.

• General understanding of economic and accounting principles and practices.
• Critical thinking and reasoning abilities to identify issues as they arise
• Ability to understand and foresee implications of new information for current and future problem solving.
• Ability to weigh relative costs and benefits of potential actions and to choose the most appropriate option.
• Strong analytical and problem solving skills with a high attention to detail

Education and Experience

• 3+ years' experience coding invoices, developing and maintaining vendor relationships, and obtaining invoice approvals.
• One to three years' experience handling check runs, creating spreadsheets for billing purposes, and coordinating travel and seminar arrangements.
• Experience in a paperless environment with electronic workflow with a recent version of an automated AP software.
• Up to one year experience batching invoices and checking work.
• High School diploma or equivalent; 2 year Associates degree in Accounting preferred

Benefits

With safety as our top priority and a commitment to employee well-being an important focus, we offer comprehensive and competitive benefits that include medical, dental and vision insurance (including Telehealth options) as well as a variety of other well-being resources focused on mental, physical and financial health. Specific benefits and well-being programs may vary depending on where you work.

Community Engagement

At Novolex, giving back to the local communities that support us is important. Our Focused Giving Program prioritizes support for organizations whose missions promote sustainability initiatives or address food and hunger needs. We also encourage facility level support of activities in the communities where our employees live and work.

Training and Development

We offer constant opportunities for advancement. From skills development to advanced education programs, training and development programs and courses are available through Novolex University. Programs include company and industry training curricula, support for formal education through the Tuition Reimbursement Program, and a Learning Management System that supports and enhances employee skills at all levels of the organization.

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