Administrative Assistant II - 521947

Pay Grade/Pay Range: Minimum: $18.32 - Midpoint: $21.97 (Hourly N4)

Department/Organization: 209317 - Early College

Normal Work Schedule: Monday - Friday 8:00am to 4:45pm

Note to Applicants: This position is eligible for hybrid work subject to University .

Job Summary: The Administrative Assistant II provides administrative support for the operations of unit. Performs moderately complex and well documented administrative tasks. Acts as office liaison/receptionist. Receives and routes phone calls, emails, and/or guests. Maintains files and enters data. Drafts and sends communications on supervisor/departmental staff behalf. Reconciles P-Card/Concur for other staff/faculty against departmental budget. Performs some simple budget monitoring/entry. Operates standard office equipment such as personal computers, copiers, fax machines, etc.

Additional Department Summary: The Administrative Assistant II provides program support in areas including marketing, recruiting, enrollment management, advising, and student peer coaches. Serves as a primary contact for phones and email communication. Processes UA Early College's new student applications. Manages complex data and prepares data reports.

This position may be eligible for remote hybrid work.

Required Minimum Qualifications: High school diploma or GED and two (2) years of administrative experience; OR associate's degree.

Skills and Knowledge: Exceptional interpersonal communication skills. Ability to work with diverse groups of high school-age students, parents, and educators. Work well in a team setting. Ability to communicate effectively to various groups of people.

Preferred Qualifications: Experience in Banner, Microsoft Access, Microsoft Excel, Adobe, mail merge software, and Slate CRM. Experience with data visualization tools/software.

Background Investigation Statement: Prior to hiring, the final candidate(s) must successfully pass a pre-employment background investigation and information obtained from social media and other internet sources. A prior conviction reported as a result of the background investigation DOES NOT automatically disqualify a candidate from consideration for this position. A candidate with a prior conviction or negative behavioral red flags will receive an individualized review of the prior conviction or negative behavioral red flags before a hiring decision is made.

Equal Employment Opportunity: The University of Alabama is an Equal Employment/Equal Educational Opportunity Institution. All qualified applicants will receive consideration for employment or volunteer status without regard to race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, pregnancy, age, genetic or family medical history information, disability, protected veteran status, or any other legally protected basis, and will not be discriminated against because of their protected status. Applicants and employees of this institution are protected under Federal law from discrimination on several bases. Follow the link below to find out more. "EEO is the Law" Poster