Recording Secretary (PDF)
 Town of Lexington | |
 United States, Massachusetts, Lexington | |
| 1625 Massachusetts Avenue (Show on map) | |
 April 09, 2024 | |
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EMPLOYMENT OPPORTUNITY
Town of Lexington We are currently accepting applications for the part-time (4-12 hours/week) position of: Recording Secretary Finance Department Hourly rate: $24.50 No benefits The REQUIRED Town of Lexington application must be received in the Town's Human Resources Department. This position will remain open until filled. GENERAL SUMMARY: Administrative work assisting the Appropriation Committee and Capital Expenditures Committee to carry out the administrative functions of the Committees. Works under the general direction of the Assistant Town Manager for Finance and Committee Chairs. ESSENTIAL JOB FUNCTIONS: * Work with the Committee Chair(s) to set meeting schedules and agendas. * Attend Committee meetings to take meeting minutes. In-person attendance at meetings may be required. * Prepare drafts of meeting minutes, including any applicable supporting documents presented at meetings for Committee approval. * Ensure final meeting minutes and supporting documents are received and archived with the Town Clerk. * Submit a bi-weekly report for the Finance Department of hours worked. * Perform other similar or related duties as required, or as funds allow. MINIMUM EDUCATION & EXPERIENCE: High School diploma or the equivalent and one to three years of increasingly responsible administrative support. WORKING CONDITIONS & PHYSICAL DEMANDS: Work is performed remotely. Must be able to operate computer, printer, photocopier, postage machine, fax machine, telephone, and other basic office equipment. Work requires extended periods of sitting, reaching, typing, and mousing, which requires eye-hand coordination and finger dexterity. May occasionally require lifting and/or moving objects up to 25 pounds. The Town of Lexington has a strong commitment to Diversity, Equity, and Inclusion and we are actively seeking candidates who bring new voices and lived experiences to our organization. The duties listed in this job description are intended only as illustrations of the various types of work that will be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. The job description does not constitute an employment agreement between the employer and the employee and is subject to change by the employer as the needs of the employer and requirements of the job change. *External and internal applicants, as well as position incumbents who become disabled as defined under the Americans with Disabilities Act, must be able to perform the essential job functions (as listed) either unaided or with the assistance of a reasonable accommodation to be determined by management on a case by case basis. APPLICATION PROCESS Formal application, rating of education and experience; oral interview and reference check; job related tests may be required. All applicants are required to complete a Town application form, available from the Internet at www.lexingtonma.gov, emailing jobs@lexingtonma.gov, calling (781) 698-4590 or by visiting the Human Resources Department. Resumes may be attached to the application form as additional information, but cannot serve as a substitute for completing the required application form. CORI screening required. Application and cover letter must be received in the Town's Human Resources Department. This position will remain open until filled. The Town reserves the right to modify the application deadline, and/or accept applications after the deadline, to best serve the interest of the community. After the deadline all applications will be reviewed and the most highly qualified candidates will be invited to one or more interviews. All applicants will be notified of their standing in the process as soon as a decision has been made regarding their individual application. Individuals who need accommodations in order to participate in this process should contact the Human Resources Department. Questions regarding this hiring process should be addressed to the: Human Resources Department Town of Lexington 1625 Massachusetts Avenue Lexington, MA 02420 (781) 698-4590 jobs@lexingtonma.gov | |