Executive Admin Assistant

Description

Are you passionate about the patient experience? At HCA Healthcare, we are committed to caring for patients with purpose and integrity. We care like family! Jump-start your career as a(an) Executive Admin Assistant today with HCA Florida Lawnwood Hospital.

HCA Florida Lawnwood Hospital, offers a total rewards package that supports the health, life, career and retirement of our colleagues. The available plans and programs include:

• Comprehensive medical coverage that covers many common services at no cost or for a low copay. Plans include prescription drug and behavioral health coverage as well as telemedicine services and free AirMed medical transportation.
• Additional options for dental and vision benefits, life and disability coverage, flexible spending accounts, supplemental health protection plans (accident, critical illness, hospital indemnity), auto and home insurance, identity theft protection, legal counseling, long-term care coverage, moving assistance, pet insurance and more.
• Fertility and family building benefits through Progyny
  
  
• Free counseling services and resources for emotional, physical and financial wellbeing
  
  
• Family support, including adoption assistance, child and elder care resources and consumer discounts
  
  
• 401(k) Plan with a 100% match on 3% to 9% of pay (based on years of service)
  
  
• Employee Stock Purchase Plan
  
  
• Retirement readiness and rollover services and preferred banking partnerships
  
  
• Education assistance (tuition, student loan, certification support, dependent scholarships)
  
  
• Colleague recognition program
  
  
• Time Away From Work Program (paid time off, paid family leave, long- and short-term disability coverage and leaves of absence)
  
  

Note: Eligibility for benefits may vary by location.

Come join our team as a(an) Executive Admin Assistant. We care for our community! Just last year, HCA Healthcare and our colleagues donated $13.8 million dollars to charitable organizations. Apply Today!

POSITION SUMMARY:

Acts as the primary secretarial resource for the Chief Executive Officer, Chief Financial Officer, Chief Operating Officer, and Chief Nursing Officer. Organizes the functions in the office including computer work, scheduling, paper flow, and communication. Able to function with the minimal oversight and handles self professionally.

POSITION GOAL:

The Executive Administrative Assistant to Administration should have excellent writing and speaking skills to facilitate responsibilities that entail:

1. Scheduling with symmetry, meetings, appointments, conferences, etc.

2. Verbal communication either by phone or in person with colleagues, physicians, vendors, patients, and visitors.

3. Follow-up with delegated Directors to the Administrative Staff for status of assigned projects, due dates, deadlines.

4. Ensure all written correspondence is typographically and structurally correct, as well as the use of proper syntax.

The Executive Administrative Assistant should be adept in simplifying the flow of documents routed through the Administrative offices; to apprise Senior Leadership of all topical issues while directing less demanding issues to other areas within the hospital; to be flexible in handling changing priorities and demanding schedules; while maintaining a high level of confidentiality. In summary, the Administration Assistant plays a key role in ensuring the CEO's position commands the utmost respect and authority, as well as acknowledging the respect and authority of the Administrative Representatives.

Essential Duties:

This position requires a thorough knowledge of internal policies and procedures. Frequent interactive associations, and clerical tasks are inherent in this position. The ability to retrieve, communicate, and present data and information verbally and in writing is essential. The ability to maintain confidentiality of information is essential. Computer, calculator, typing and telephone skills are required.

Experience:

1. Minimum of four years secretarial experience; office management experience preferred.

2. Experience in Windows, Microsoft Word, and other software, verbal dictation,

Computer spreadsheets, filing, and typing.

Other Qualifications

1. Window, Word, Excel, verbal and written dictation, typing

2. Must possess analytical and interpretative skills as well as the ability to communicate effectively.

3. Must be able to handle multiple calendars/projects and appointments with changing priorities

3. Must possess analytical and interpretative skills as well as the ability to communicate effectively.

4. Must be willing to work flexible hours.

5. Licensed Notary preferred

This role requires you to be fully vaccinated for COVID-19 based on local, state and /or federal law or regulations (unless a medical or religious exemption is approved).

HCA Florida Lawnwood Hospital is a 380-bed acute-care hospital. Offering a full range of services. We are home to the most experienced Heart Institute on the Treasure Coast. Lawnwood Hospital provides interventional and therapeutic care, including open-heart surgery. Other hospital services include labor/delivery, pediatrics, orthopedics, oncology, nuclear medicine, adult and pediatric emergency services, and diagnostic services. We also offer inpatient, and outpatient surgical services.

Lawnwood Hospital is a designated Certified Primary Stroke Center. The Physical Rehabilitation Center is CARF accredited. We are a Level II Trauma Center. We are verified by the American College of Surgeons. We offer a freestanding ER in Vero Beach. We provide emergency treatment for adults and children. We also offer the area's only Level III Neonatal and Pediatric Intensive Care Units. At HCA Florida Lawnwood Hospital patients come first - no matter what! We invite you to work in a fast-paced environment while enjoying a vibrant, laid-back quality of life.

HCA Healthcare has been recognized as one of the World's Most Ethical Companies by the Ethisphere Institute more than ten times. In recent years, HCA Healthcare spent an estimated $3.7 billion in cost for the delivery of charitable care, uninsured discounts, and other uncompensated expenses.

"The great hospitals will always put the patient and the patient's family first, and the really great institutions will provide care with warmth, compassion, and dignity for the individual." - Dr. Thomas Frist, Sr.

HCA Healthcare Co-Founder

If you are looking for an opportunity that provides satisfaction and personal growth, we encourage you to apply for our Executive Admin Assistant opening. We promptly review all applications. Highly qualified candidates will be contacted for interviews. Unlock the possibilities and apply today!

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.