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Secretary Senior - Division Operations

Clark College
United States, Washington, Vancouver
July 28, 2022
Salary
$2,890.00 Monthly
Location
Vancouver, WA
Job Type
FT Staff -Classified
Remote Employment
Flexible/Hybrid
Unit
Basic Ed, English, Communications & Humanities
Job Number
22-00091

Description

Clark College is currently accepting applications for a full-time, permanent classified Secretary Senior-Division Operations position in the Transitional Studies, English, Communications and Humanities Unit. The unit consists of 10 instructional departments, including: College Essentials, Communication Studies, Journalism, American Sign Language, Japanese, Spanish, Philosophy, English, Career and Academic Prep, and English as a Second Language, as well as multiple Dual-Credit and Limited English Proficiency programs. The Secretary Senior-Division Operations position works effectively and collaboratively with other college departments, unit leadership, students, faculty, and staff to provide efficient and consistent operational support for the unit. The hours for this position are Monday through Thursday 8:00am-1:00pm-on campus / 2:00pm-5:00pm-remote and Friday- fully remote. These hours are subject to change.

At Clark, we value equity, diversity and inclusion. We are committed to growing, learning, and supporting our employees. Our Office of Diversity, Equity, and Inclusion (ODEI) supports individuals with their academic, personal, and professional development, as well as provides training and educational resources for all members of the college community around diversity, inclusion, power, privilege, inequity, social equity, and social justice. The college offers further professional development for our employees through opportunities such as Employee Resource Groups, Social Justice Leadership Institute, Cross Institution Faculty of Color Mentorship program, Administrators of Color Leadership Program, and Faculty and Staff of Color Conference."


Position Responsibilities

JOB DUTIES AND RESPONSIBILITES:

  • In conjunction with the unit operations team, coordinate the daily work of the unit, including purchase requests, travel authorizations, work orders, petty cash requests, faculty pay documents, IT tickets, key requests, room reservations, records management, equipment maintenance and repair, and maintenance of office and classroom supply inventory
  • Monitor, reconcile, and correct budgets for department, faculty development, and dedicated fee accounts
  • Coordinate faculty evaluation process
  • Collect, track, and upload quarterly class syllabi to Canvas
  • Pull reports and statistical data, such as enrollment and/or class rosters
  • Contact students regarding cancelled and changed classes
  • Assist with onboarding, service coordination, and separation of faculty and staff
  • Manage student laptop check-out and return program
  • Serve as point of contact for students, faculty, staff and the public to resolve problems, provide information and clarification of college policies, and direction to appropriate resources
  • Ensure all work is in compliance with State and Federal regulations, Clark College Policies and Procedures, and collective bargaining agreements
  • Perform related duties as required.

Qualifications

POSITION REQUIREMENTS AND COMPETENCIES:
Candidates will be evaluated based on application materials, including the supplemental questions and personal interview(s), and will be required to demonstrate competencies in the following areas:
Minimum Qualifications

  • Education: High school graduation or equivalent.
  • Experience: One (1) year experience working in an office setting.
  • Computer Skills: Intermediate proficiency in Microsoft Office Suite, including Excel, Word, Outlook, PowerPoint, or comparable software.
  • Customer Service: Experience providing customer service that builds and maintains internal and external customer satisfaction. Ability to work effectively and sensitively with a diverse population and confidential matters.
  • Vaccination requirement: Per Washington State Proclamation 21-14.1: college employees must be fully vaccinated. Your COVID-19 vaccine status must be validated by the Human Resources office prior to the commencement of work. Requesting a disability or religious exemption would be done through the Human Resources office.

Supplemental Information

JOB READINESS/WORKING CONDITIONS:

  • Ability to manage work effectively and efficiently to identify priorities, manage time, and plan and establish workflows using available resources. Willingness to be flexible and perform a variety of tasks.
  • Ability to work well with people of all ages from academically, culturally, and socioeconomically diverse backgrounds.
  • Ability to function independently and produce accurate and timely work with minimal supervision.
  • Ability to work collaboratively as a member of a team and effectively build and maintain strong relationships with a variety of people.
  • Ability to communicate in a clear, straightforward, and technically correct manner, adjusting writing and terminology to the needs of the reader.
  • The initial appointment will include a 6-month probationary period and the employee will earn permanent status after successfully completing probation.
  • This position is represented by Washington Public Employees Association.
  • Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position.


SALARY/BENEFITS:
Starting Salary: $2890/month Range: 35 Code: 100T
Benefits package includes insurance, retirement, annual and sick leave, disability, flexible spending account, and tuition waiver.

Application Deadline: Required application materials must be completed and submitted online by 3 p.m., August 10, 2022

REQUIRED ONLINE APPLICATION MATERIALS:

  • Clark College online application
  • Current resume, with a minimum of three references listed
  • Cover letter describing background and experience related to qualifications and responsibilities of the position
  • Responses to the supplemental questions included in the online application process
    1. Please describe how you have implemented practices and/or participated in initiatives that promote racial and cultural equity.
Please apply online at www.clark.edu/jobs

To contact Clark College Human Resources, please call (360) 992-2105.

DISABILITY ACCOMMODATIONS
Upon request, accommodations are available to persons with disabilities for the application process. Contact Human Resources at (360) 992-2105 or by video phone at (360) 991-0901.

SECURITY
The security of all the members of the campus community is of vital concern to Clark College. Information regarding crime prevention advice, the authority of the Security/Safety Department, policies concerning reporting of any crimes which may occur on or near college property, and crime statistics for the most recent 3-year period may be requested from the Clark College Security/Safety Department, (360) 992-2133 or . The most recent Annual Security Report, written in compliance with the Clery Act, can be reviewed here: .
ELIGIBILITY VERIFICATIONIf you are hired, you will need proof of identity, and documentation of U.S. citizenship or legal authorization to work.

CORRECTIONS OR EXTENDED NOTICES
Corrected or extended notices will be posted online and in the Human Resources Office.
Clark College values diversity and is an Equal Opportunity Employer and Educator. Protected group members are strongly encouraged to apply. Clark College provides equal opportunity in education and employment and does not discriminate on the basis of race, color, national origin, age, disability, genetic information, sex, sexual orientation, marital status, creed, religion, honorably discharged veteran or military status, citizenship, immigration status or use of a trained guide dog or service animal. Prohibited sex discrimination includes sexual harassment (unwelcome sexual conduct of various types). The college considers equal opportunity, affirmative action, and non-discrimination to be fundamental to the mission, vision and values of the college. All faculty and staff hired at Clark College are encouraged to embrace, continually support and enhance social equity on our campus and in our community. The college provides reasonable accommodations for qualified students, employees, and applicants with disabilities in accordance with the Americans with Disabilities Act and Federal Rehabilitation Act. The following person has been designated to handle inquiries regarding non-discrimination policies, Title II and Title IX, and Affirmative Action: Gerald Gabbard, Director of Labor and Compliance, 360-992-2317, , 1933 Fort Vancouver Way, Baird 142, Vancouver, Washington 98663. Clark College is a smoke-free/drug free environment. This recruitment announcement does not reflect the entire job description and can be changed and or modified without notice.

Clark College Human Resources
July 6, 2022
22-00091

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