Billing Specialist, Shared Resources

Fred Hutchinson Cancer Center is an independent, nonprofit, unified adult cancer care and research center that is clinically integrated with UW Medicine, a world leader in clinical care, research and learning. The first National Cancer Institute-designated cancer center in the Pacific Northwest, Fred Hutch's global leadership in bone marrow transplantation, HIV/AIDS prevention, immunotherapy, and COVID-19 vaccines has confirmed our reputation as one of the world's leading cancer, infectious disease and biomedical research centers. Based in Seattle, Fred Hutch operates eight clinical care sites that provide medical oncology, infusion, radiation, proton therapy, and related services, and network affiliations with hospitals in five states. Together, our fully integrated research and clinical care teams seek to discover new cures for the world's deadliest diseases and make life beyond cancer a reality.

At Fred Hutch, we believe that the innovation, collaboration, and rigor that result from diversity and inclusion are critical to our mission of eliminating cancer and related diseases. We seek employees who bring different and innovative ways of seeing the world and solving problems. Fred Hutch is in pursuit of becoming an antiracist organization. We are committed to ensuring that all candidates hired share our commitment to diversity, antiracism, and inclusion.

The successful candidate will report to the Shared Resources Billing Supervisor and work as a team member for billing, accounting, and administrative. Judgment is used daily in interpreting policy, representing the department or program head, and in interacting with Center staff and outside organizations.

Process billing charges from numerous cores throughout Fred Hutch for weekly billing upload to accounting.
• Submit invoices in ARIBA portal and process credit card payments in Global.
• Maintain account creation requests for consortium and external customers for invoicing.
• Process billing data submitted from Shared Resources and Divisional cores for weekly billing submittal to accounting.
• Work with Accounting departments and Research Administrator to troubleshoot billing errors.
• Assist with the collection effort of delinquent aging accounts.
• Perform administrative duties to include answering and directing phone calls, providing information and resolution by answering questions and requests that come in through the shared inboxes, SRBIlling, and SRILAB.
• Interpret and apply administrative policies to the work unit and ensure that systems are established within the office to protect sensitive or confidential information.
• Manage and maintain customer relationship while facilitating prompt payment.
• Coordinate training set-ups and registration for Shared Resources Cores Billing training events.
• Create and maintain a filing system, both electronic and manual, following institutional policies and procedures.
• Develop and update administrative tasks to increase efficiencies.
• Assist in gathering information and distributing departmental materials.
• Carry-out special assignments or projects that are specific to Shared Resources
• Any other responsibilities as needed.

• High school diploma or GED
• BS Degree preferred
• 2 years of experience required, 3 years preferred

Fred Hutch has a mandatory COVID-19 vaccine requirement, with exceptions only for approved medical or religious accommodations.
As a condition of employment, newly hired employees must provide proof of vaccination or initiate the accommodations process before their first day of employment.

A statement describing your commitment and contributions toward greater diversity, equity, inclusion, and antiracism in your career or that will be made through your work at Fred Hutch is requested of all finalists.